If you're hosting a big event and need AV equipment, you might consider rentals. You'll be able to save way more money compared to buying all of the AV equipment yourself. To ensure this rental process works out without any complications occurring, utilize these tips.
Make a List of Needs
There are a lot of different AV items you can rent from suppliers today. So that you know exactly what to get and thus can speed up this search process, you should make a list of your AV needs for the upcoming event.
Some items you'll probably want to include in this list are projectors, screens, sound systems, speakers, microphones, staging, lighting, signage, and speaker podiums. These items are pretty basic and work great for whatever event you're throwing. Once this list is compiled, you can give it to the AV rental company and they're take care of everything.
Hire an AV Consultant
You may have some idea of what AV equipment is needed for the upcoming event, but figuring out quantity is another matter entirely. You don't have to struggle choosing enough equipment though when you work with an AV rentals consultant.
They've managed so many big events in the past, and you can thus use this experience to help you gauge how much equipment is needed. This consultant can also take care of the setup, so you can rest assured the AV equipment works exactly how it's supposed to the day of your event.
Review the Rental Agreement
So that nothing takes you by surprise while this AV equipment is in your possession, you need to thoroughly scan the rental equipment. First and foremost, see what rates you're being charged. It helps to get an itemized breakdown of these charges, as it helps you know if you're getting a good deal or not.
Another important aspect to consider with your rental agreement is the longevity of this rental. You need to know how long the equipment is to be in your possession and know when to send it back to the rental company. Understanding these dates can help you avoid costly fees.
Whether you're hosting a free concert or charity event, these big events warrant AV equipment. Renting it out doesn't have to be that stressful, fortunately. You just need to take your time with various aspects, from knowing what to rent out to ensuring equipment is properly set up.
